Office Secretary

Job description

SMS Studio is looking for a highly organized and experienced Office Secretary to help manage the daily operations of our fast-paced architectural practice in Brooklyn.

Responsibility

• Review and manage office emails and internal communications.
• Organize and maintain project timelines, follow-ups, and priorities using Asana.
• Maintain clean and orderly digital file systems and physical folders
• Coordinate documentation and submittals with the Department of Buildings alongside the lead architect.
• Handle office restocking, ordering, and general organization.
• Oversee daily office upkeep and supplies.
• Support architects and drafters with compliance and Department of Buildings paperwork.
• Maintain communication across in-office and remote teams.
• Liaise with clients, consultants, and agency reps as needed.

Qualifications

• 5+ years experience in office administration or management (architecture field preferred).
• Bachelor’s degree in Administration, Architecture, or a related field (preferred).
• Strong written and verbal communication skills.
• Exceptional organization and attention to detail.
• Familiarity with NYC Department of Buildings filing processes (preferred).
• Experience with Asana, Revit, or AutoCAD (preferred).
• Professional presence, reliability, and the ability to multitask under tight deadlines.